Organization: C.R.O.P.S. (Communities Revolutionizing Open Public Spaces)

Focus Area: Food Security

Location: Atlantic City, NJ

Reports To: Director of Operations

Specifics:
Full-time
Exempt
Salary range: $55,000-60,000, based on experience
Benefits: 401K, PTO + Sick Time, Paid Holidays, Health Benefit Reimbursement, Organization Sponsored Certifications
Hybrid/in-person schedule, with seasonal changes
Evening/weekend scheduling as assigned
Travel expectations (local South Jersey)
Start date range - March 2026

Applications:

• Email to admin@cropsnj.org
• Resume
• 2 professional references with email addresses and phone numbers
• Within the body of the email, please share an overview of your work including (1) an instance of when you took the initiative to build or maintain a system to make your workplace or program more efficient and (2) an instance of a challenging management experience and share the outcome

Position Summary

Key Responsibilities

Operations & Facilities

• Oversee daily operations across all program sites, ensuring readiness for food production, storage, education, and distribution
• Oversee daily operational needs of the organization’s property, such as equipment
• Supervise Coordinators’ site readiness for audits, inspections, and partner visits
• Ensure facilities are safe, functional, clean, and compliant with local, state, and federal regulations
• Coordinate maintenance, repairs, and vendor services for physical spaces and equipment
• With supervisor approval, develop and implement operational procedures to improve efficiency and consistency
• Review & manage partnership agreements connected to the organization’s programming, sites, etc. with partner organizations, businesses, etc.

Fleet & Logistics

• Manage organizational vehicles, including scheduling, maintenance, insurance, registrations, inspection, and compliance
• Including vehicles’ Mileage Logs & Toll Reporting Logs
• Oversee logistics related to food pickup, storage, transportation, and distribution
• Ensure safe driving practices and proper vehicle use by approved staff
• Maintain driver approval process and training for staff operating organizational vehicles

Staff Management & Support

• Supervise Program Coordinators, Program Facilitators, and Interns (number of direct reports varies depending on season)
• Conduct regular check-ins with direct reports and support performance improvement when needed
• Ensure staff are trained in safety, equipment use, and site protocols.
• Support hiring, onboarding, scheduling, and training of operations personnel
• Support offboarding of personnel
• Manage staff timesheets and submits them to the Executive Director on time, every time
• Foster a collaborative, mission-aligned team culture focused on accountability and respect
• Coordinate with program staff to ensure operational alignment with service delivery goals

Procurement, Bills & Inventory

• With supervisor approval, manage purchasing, vendor coordination, and inventory control in alignment with budgets, grant requirements, and safety standards
• Ensure cost-effective purchasing while maintaining quality and safety standards in alignment with grant and other funding
• Manage inventory systems for organizational property
• Build and manage relationships with vendors, suppliers, and partners
• Manage bill payment as directed by supervisor
• Manage invoices, estimates, receipts, etc. purchase/payment documentation, by collaborating with Coordinators, outside vendors, and supervisors

Compliance, Permits & Risk Management

• Obtain and maintain required permits, licenses, and inspections (e.g., food handling, health, safety, farmers markets, land use etc.) in collaboration with the Coordinator overseeing the program it applies to
• Ensure proper food handling procedures are followed at all times, including safe storage temperatures, sanitation, and transport standards - must complete ServSafe Manager certification with in first 3 months
• Ensure compliance with food safety regulations, workplace safety standards, and nonprofit best practices
• Develop and implement risk management and emergency procedures
• Maintain documentation and records related to compliance and operations

Planning & Continuous Improvement

• Track operational metrics and identify opportunities for improvement
• Support budgeting and expense monitoring related to operations
• Contribute to strategic planning by assessing operational capacity and needs
• Create systems and documentation that support organizational growth and sustainability

Authority & Collaboration

• Can make purchases with supervisor approval & in accordance with the Financial Policy
• Works closely with Director of Operations, as well as Bookkeeper and Executive Director as needed
• Responsible for recommending operational improvements and implementing approved procedures

Systems & Documentation

• Maintain operational checklists for each site (opening/closing, cleanliness, safety)
• Maintain inventory tracking system for food and supplies
• Maintain vendor list and purchasing procedures
• Maintain fleet logs and driver approvals
• Maintain permit and compliance documentation
• Create and update SOPs for recurring operational tasks

Success Looks Like (First 90 Days – 12 Months)

• Program sites are clean, safe, organized, and inspection-ready at all times
• Vehicles are fully compliant (insurance, inspections, maintenance logs, scheduling)
• Inventory and purchasing are tracked clearly with documentation that supports grant compliance
• Staff schedules, timesheets, and training are consistent and submitted on time
• Food distribution & production, and education, logistics run smoothly with minimal disruption or last-minute scrambling
• Operational procedures are documented and repeatable across locations
• Risk and emergency procedures exist and staff know how to follow them

This role is for you if:

• You love building systems and making things run smoothly
• You’re calm under pressure and solution-oriented
• You’re not afraid to lead people, make decisions, and hold standards
• You care about food justice and want your work to directly impact families and individuals
• You can balance planning with hands-on support when needed

Professionalism and Boundaries

• Maintain respectful boundaries, confidentiality, and professionalism when working with coworkers, participants and partners

Qualifications

Required:

• 3–5 years of experience in operations management, preferably in a nonprofit, food
• system, or logistics-related environment
• Experience supervising staff and managing day-to-day operations
• Strong organizational and problem-solving skills
• Knowledge of facilities management, procurement, compliance processes, and financial
• documentation
• Ability to manage multiple priorities in a fast-paced, mission-driven environment
• Ability to manage multiple deadlines and reporting requirements. Strong time management skills and meeting deadlines are requirements.
• Proficiency with basic technology tools (Google business suite, email, spreadsheets, inventory or scheduling systems)
• Must be able to pass a background check
• Valid driver’s license and clean driving record
• Strong communication and documentation skills

Preferred:

• Experience in food security, food distribution, gardening / agriculture, public health, or social services
• Familiarity with food safety regulations and permitting
• Experience managing vehicles or logistics operations
• Bilingual skills relevant to the community served
• OSHA/safety training familiarity

Personal Attributes

• Mission-driven with a commitment to food justice and community impact
• Calm, adaptable, and solutions-oriented
• Strong communicator who builds trust across teams
• Detail-oriented while able to see the big picture
• Proactive and takes ownership without waiting to be asked

Physical & Work Requirements

• Ability to work on-site and move between program locations
• Occasional lifting (40 lbs) and hands-on operational support
• Some early mornings, evenings, or weekends may be required
• Must be comfortable working outdoors in varying weather conditions (seasonal)